Barentz CA

Oakville, Ontario

Operations Coordinator

Operations Coordinator
Type of Position: Permanent Full-time
Primary Location: Oakville, Ontario

General Summary

The primary role of the Operations Coordinator, is to provide ongoing support to the Director of Operations with departmental tasks and responsibilities. The goal of the Operations Coordinator, is to engage in day-to-day problem solving by utilizing the knowledge obtained of the company’s supply chain and distribution processes, procedures, and regulations. Main duties include maintaining existing relationships with contract third party carriers and warehouses, finding corrective actions for Non-Conformances, and supporting internal departments in resolving outstanding supply chain challenges.

Major Tasks and Responsibilities

Transportation System

Maintain existing relationships with third party carriers and ensure compliance with Barentz’s Responsible Distribution™ quality management system
Obtain freight quotes as required for all modes of transportation including air, road, rail, and ocean.
Assist SCM in the development and administration of Barentz’s transportation system including database updates for changes and additions to freight rates
Place third party carrier freight claims and facilitate service improvements
Conduct market research for potential third-party carriers
Focus on understanding the applicable transportation regulations

Non-Conformance Program

Identify, document, and analyze non-conformances to prevent reoccurrence
Conduct non-conformance investigations, identify root causes, and apply corrective action and preventative action as needed
Ensure completion of system entries and the collection of documentation prior to closing the non-conformance
Report non-conformance trends to commercial business divisions along with recommendations for improvement

Warehousing

Maintain existing relationships with third party warehouses and ensure compliance with Barentz’s Responsible Distribution™ quality management system
Attend warehouse visits to meet with warehouse representatives and management to resolve outstanding issues and address process improvements
Conduct monthly stock reconciliation for all third-party warehouse facilities
Attend customer audits and quality management systems audits
Support internal departments and commercial business divisions with warehouse costing
Inspect various products at warehouse facilities as required
Generate warehouse work order requests and ensure completion;

Responsible Distribution Canada

Follow RDC email updates to obtain news on chemical and ingredient distribution industry and operations/logistics information
Potential for future involvement on RDC Committee

Other Responsibilities

Conduct operational analysis for new business opportunities, identify distribution challenges and suggest solutions to business problems
Provide training to employees regarding company Standard Operating Procedures
Assist co-workers with various ad-hoc projects as required
Support and lead by example, Barentz’ culture, strategies, pillars, and fundamentals
Participate in ongoing personal development opportunities
Perform other duties as requested

Education, Experience, Required Knowledge and Skills

Post-secondary education, preferably in Business
1-2 years of industry experiences in an Operations role, would be an asset
Demonstrated knowledge and proficiency of Microsoft Excel, Word, PowerPoint, and Outlook
Understanding of quality management system procedures and requirements
Strong organizational and problem-solving skills
Ability to handle and prioritize many tasks as well as understand their wider business context
Effective written and verbal communication skills and the ability to adapt communication style to the audience as needed
Software knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint, and Teams
Act legally and ethically in all professional relationships in adherence with Barentz’ values and fundamentals
Ability to travel 10%

This position is currently performed Remote but could move to a Hybrid work environment (remote and in-person)

Barentz offers a competitive salary in addition to a positive and collaborative corporate culture. We believe in developing people as well as growing our business and make this philosophy a priority. Please visit our website at www.barentz-na.com to learn more about us.

If you are interested in joining our team, please forward your resume and cover letter to careers@barentz.ca, Attn: Operations Coordinator